Continuous preparation
An arrangement pulled together a week before an inspection has already missed the question the inspection asks: are the records current as at today? Preparation means keeping records up to date day by day.
What is examined
Staff certificates and the full-time condition; contracts and their approval status; the record of service given; training records and copies; the annual work plan and evaluation report; premises and equipment conditions; the responsible manager's assignment.
The most expensive line
Failing to provide information and documents requested in inspections is a serious breach in the warning table, met with one hundred points. Not being able to find a document produces the same result as never having kept it.
After the inspection
Every finding becomes a task with an owner and a date. A finding left unclosed returns at the next inspection as the same line and often with a heavier result.
In Optifora
The organisation record continuously shows certificate expiries, contract approvals and record gaps; the pre-inspection checklist is produced from the existing record.