Every OHS process, in one portal
Everything you need for a healthy and safe workplace, with integrated and easy-to-use modules.
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Risk Assessment
Take full control of your workplace risks with comprehensive risk matrix management, automated calculation and reporting system.
Training Management
Digitize your employee trainings with formal and distance education modules, certificate generation and participant tracking system.
Machinery & Equipment Controls
Guarantee the safety of your machinery with periodic control planning, maintenance tracking and equipment history.
Periodic Health Examinations
Automate your health surveillance processes with employee health tracking, examination planning and reporting.
Legal Tracking System
Full compliance with applicable occupational health and safety legislation, automatic updates and an alert system.
Automated Reporting
Accelerate your reporting processes with IBYS XML creation, monthly statistics and customizable reports.
PPE Inventory Management
Personal protective equipment stock tracking, distribution management and demand planning module.
E-Signature Integration
Secure your digital approval processes with TUBITAK KamuSM compatible e-signature system.
What every module inherits
The items below are not a single module's feature but the platform's operating basis; each module is built on top of them.
- Compliance with legislation and standards
- Multi-location support
- Unlimited user and department support
- Management of all HSE processes on a single platform
- Managed by PDCA Cycle: Plan • Do • Check • Act
- Automatic risk assessment and action plan tracking
- Role-based user authorization system
- Digital control mechanism supporting proactive HSE culture
Benefits you get with Optifora
All the features your business needs under one roof.
Mobile Compatible
24/7 access to all modules from tablet and phone.
Multi-Language Support
Interface and content in every published language; a new language opens as soon as its pack is complete.
Drag-and-Drop Interface
Quick adaptation with easy-to-use, intuitive design.
Quick Setup
Get your system ready to use within 24 hours.
Legal Compliance
Full compliance with applicable occupational health and safety legislation.
Unlimited Users
Free user account for everyone in your team.
Secure Infrastructure
Data security and backup in ISO 27001 standards.
Integrated System
Management of all health, safety and environment processes on a single platform.
Module Features
Comprehensive features that facilitate your risk assessment processes
Hazard and Risk Management
Systematically record all potential hazards, exposures, and preventive measures in the workplace.
5x5 L Matrix and Fine-Kinney Methodologies
Perform comprehensive risk analysis with different risk assessment methodologies.
Ready Control Pool
Select control topics from the ready control topics pool or manually add your own controls.
Ready Control Templates
Use ready templates based on legislation, sector, equipment, activity, and work environment.
Legislation Association
Controls in the system pool are individually associated thanks to the special legislation association infrastructure.
Equipment Based Controls
Create special control points for your machinery, equipment, and vehicles.
Work Environment Controls
Perform customized risk assessments for different work environments.
OHS Professional Based Separation
Separate and manage control topics according to OHS professionals.
Role Distribution and Assignment
Assign a precaution officer in risk assessment. Send task notifications via SMS and Email.
Corrective Action (CAPA) Tracking
Open and track relevant corrective actions for each defined risk.
Historical Record and Comparison
Access historical records of risks and compare them with previous assessments.
Multi-Format Report Output
Prepare your risk reports in PDF, Excel, or Word formats, print them out, sign them, and upload them back to the system.
Six risk methodologies, one screen
The method is chosen per assessment; the scoring, the register and the report output stay the same.
- 5x5 L-Type MatrixThe most commonly used qualitative risk assessment method. Risk score is calculated using two dimensions: Likelihood (L) and Severity (S).
- 3x3 L-Type Matrix3x3 L-Type Matrix is the fastest and most basic form of risk assessment. Ideal for low-risk environments or quick field inspections.
- Fine-Kinney MethodA more precise, semi-quantitative version of L-Type matrix. It includes Exposure Frequency (F) in the risk calculation.
- FMEAFailure Mode and Effects Analysis (FMEA) is a proactive risk management tool that systematically evaluates potential failures, their causes, and effects.
- HAZOPHazard and Operability Study (HAZOP) is a structured technique that uses guide words to systematically identify hazards and operational problems in process facilities.
- 5T Process ControlThis is not a calculation methodology, but a process principle based on the PDCA (Plan-Do-Check-Act) cycle of OSH management.
Periodic inspection and equipment
The plan, inspection, defect and report cycle for work equipment, tracked per equipment item.
- Automatic Reminder SystemE-mail and SMS notifications for equipment approaching inspection deadline
- QR Code TaggingCreate unique QR code for each equipment, access instantly by scanning with mobile device
- Defect Tracking SystemCategorize light and heavy defects, track corrective actions
- Authorized Controller ManagementDefine EKIPNET registered controllers to the system, determine authorization levels
- Multi-Location SupportManage equipment in different locations from a single system
The statutory inspection period, the criteria and the referenced standards for 81 work equipment types (Annex-III) are published on the free periodic inspection period table. Inspection Periods
What you get with Optifora
Discover all additional modules and features that come with our software.
- Subcontractor Management System
- Employee Information Management
- Customizable Alert and Notification System
- Corrective Action System
- Annual Work and Activity Planning
- Annual Training Plans
- Emergency Plans, Scenarios and Drills
- Work Permit Tracking System
- Board Meeting Organization and Tracking
- Incident Reporting and Tracking System
- Personal Exposure and Environmental Measurement Tracking
- Chemicals and Safety Data Sheets
- Environmental Management System
- Offline Remote Training System
- Year-End and Periodic Evaluation Reports, Statistics
Modules in detail
What each module does, step by step — with the methods, screens and outputs it brings.
Risk Assessment
Risk assessment is critical for occupational health, safety and environmental (OHS&E) processes of your business.
Machinery & Equipment Controls
130+ equipment types, automatic reminders, smart reporting
Training Management
Which training an employee took, when, how long it ran and who delivered it — together with how it was reported to the Ministry — is held in a single record. The participant list comes from the workplace's own personnel inventory, and the result goes back onto that employee's record.
Periodic Health Examinations
From the pre-employment examination to the periodic check, from the examination result to the expiry date of the health report, the whole of health surveillance sits on the employee's own record — and the notification to the Ministry is filed from that same record.
Legal Tracking System
Full compliance with applicable occupational health and safety legislation, automatic updates and an alert system.
Automated Reporting
Accelerate your reporting processes with IBYS XML creation, monthly statistics and customizable reports.
PPE Inventory Management
The module holds the PPE master catalogue, the workplace's own inventory, the assignments made to employees and the periodic inspection records of the equipment as a single chain. Every assignment draws from stock and every inspection result is written to both the stock and the open assignment; the chain never breaks.
E-Signature Integration
The module sets up four signing paths together: qualified electronic signature with a smart card or a USB token, mobile signature over a GSM line, a wet signature drawn on screen and a wet signature image uploaded from a file. Every signed document is written to the ledger and can be queried back with a verification code.
5x5 risk assessment tool
Dynamic multi-methodology risk analysis platform - Comprehensive assessment with 6 different methodologies
Legal basis
The table shows the obligations of the legislation region you pick in the top bar; it refreshes without reloading the page when the region changes.
Türkiye — obligations and their legal basis
| Obligation | Legal basis | How the page covers it |
|---|---|---|
| The employer is under a duty to ensure workers' occupational health and safety, taking every measure including the prevention of occupational risks and the provision of training and information. | Law No. 6331, art. 4(1) | The modules page statement of 'full compliance with Law No. 6331 and the IBYS regulations'. |
| The employer is obliged to carry out, or have carried out, a risk assessment in terms of occupational health and safety. | Law No. 6331, art. 10(1) | The 'Risk assessment' module among the module cards. |
The legal bases were read from fingerprinted source texts: Law No. 6331, art. 4(1) · Law No. 6331, art. 10(1).
European Union — obligations and their legal basis
| Obligation | Legal basis | How the page covers it |
|---|---|---|
| The employer shall have a duty to ensure the safety and health of workers in every aspect related to the work. | Directive 89/391/EEC, art. 5(1) | The modules page statement of 'full compliance with Law No. 6331 and the IBYS regulations'. |
| The employer shall be in possession of an assessment of the risks to safety and health at work, including those facing groups of workers exposed to particular risks. | Directive 89/391/EEC, art. 9(1)(a) | The EU counterpart of the 'Risk assessment' module. |
The legal bases were read from fingerprinted source texts: Directive 89/391/EEC, art. 5(1) · Directive 89/391/EEC, art. 9(1)(a).
Legal basis — United Kingdom
| Obligation | Legal basis | How the page covers it |
|---|---|---|
| It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. | HSWA 1974, s. 2(1) | The modules page statement of 'full compliance with Law No. 6331 and the IBYS regulations'. |
| Every employer shall make a suitable and sufficient assessment of the risks to the health and safety of his employees and of persons not in his employment arising out of the conduct of his undertaking. | MHSWR 1999, reg. 3(1) | The UK counterpart of the 'Risk assessment' module. |
The legal bases were read from fingerprinted source texts: HSWA 1974, s. 2(1) · MHSWR 1999, reg. 3(1).
United States — obligations and their legal basis
| Obligation | Legal basis | How the page covers it |
|---|---|---|
| Each employer shall furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees. | 29 U.S.C. 654(a)(1) | The modules page statement of 'full compliance with Law No. 6331 and the IBYS regulations'. |
The legal bases were read from fingerprinted source texts: 29 U.S.C. 654(a)(1).