Individual use

The employer who runs OHS services themselves

The law does not require occupational health and safety services to be bought in under all circumstances. Under defined conditions the employer, or the employer's representative, may run them. This page is written for that case — and for its limits.

This page is written for the employer who runs the service, not for a freelance professional. Where an expert or physician is assigned, the employer also provides the tools they use; the law makes this a separate provision.

The two routes the law recognises

The first route rests on certification: an employer who holds the required qualifications and certificate may take on the delivery of the service, taking the hazard class and the number of workers into account.

The second route requires no certificate but three conditions together: the workplace has fewer than 50 workers, falls in the low-hazard class, and the employer or their representative has completed the training announced by the Ministry. The route does not open unless all three hold.

The second route carries an exception written into the law: pre-employment and periodic examinations and tests are outside it. That part of health surveillance still requires a physician.

Where it gets stuck today

An employer on this route does the work themselves but usually keeps the record in files: a separate folder per topic, a different version in each. After a while nobody remembers which file is the latest.

Dates depend on a person remembering them. When training renewals, inspection periods and examination dates are not gathered in one place, an expired date is not noticed until an audit or an incident.

Conditions change quietly: the headcount grows or the hazard class changes. When the condition that opened the route disappears, it is not the duty that changes but the way it must be met.

How it works in Optifora

The setup is kept small: the same records of the same product, at the scale of a single workplace.

The limits of this route

If one of the three conditions falls away — the headcount reaches 50, or the workplace leaves the low-hazard class — the service is then run by assigning a safety expert and a workplace physician, or by buying the service in.

Pre-employment and periodic examinations and tests are outside this route in every case; that part is the physician's work.

When someone is assigned, the side that provides the software does not change: the law makes it a separate provision that the employer meets the tools, equipment, space and time the assigned person needs to carry out their duties.

The private sector employers page The OHS service providers page İBYS

The table below shows the basis and the limits of this route. The rows are read from downloaded source texts; the table is not a declaration of compliance.

Legal basis

The table shows the obligations of the legislation region you pick in the top bar; it refreshes without reloading the page when the region changes.

Türkiye — the basis and limits of this route

Obligation	Legal basis	How the page covers it
The employer assigns an occupational safety specialist, a workplace physician and, in very hazardous workplaces with ten or more workers, other health personnel from among the workers; where no qualified staff is available the service may be bought in whole or in part from a joint health and safety unit.	Occupational Health and Safety Law No. 6331, Art. 6(1)(a)	The "two routes" section: assignment is the rule; running it yourself is a conditional case.
There is an exception for small, less hazardous workplaces; entry and periodic examinations stay outside it	Law no. 6331, art. 6(1)(a) (added sentence) — employers or their representatives in workplaces with fewer than 50 employees in the less hazardous class who do not hold the required qualifications and certificate may carry out occupational health and safety services themselves, provided they complete the training announced by the Ministry, excluding entry and periodic examinations and tests.	The third paragraph of the same section and "The limits of this route": examinations are outside it.
The employer is obliged to carry out, or have carried out, a risk assessment in terms of occupational health and safety.	Law No. 6331, art. 10(1)	The risk assessment row.
Ensure that workers receive induction and basic training	Regulation on the Procedures and Principles of Occupational Health and Safety Training of Workers, art. 5(1) and art. 7(1) — the employer ensures that workers receive induction training, basic training and, where necessary, the other training; all workers including apprentices and interns receive induction training before they actually start work. Its counterpart in the law is art. 17(1) of Law no. 6331.	The training records row.
Place workers under health surveillance and have their medical examinations carried out	Law no. 6331, art. 15(1) — the employer ensures that workers are placed under health surveillance; medical examinations are carried out on recruitment, on a change of job, on return to work after repeated absence due to an accident at work, an occupational disease or health reasons where the worker so requests, and at regular intervals while employment continues.	The second paragraph of "The limits of this route".
Employer: to meet all needs — tools, equipment, space and time — so the assigned person can carry out their duties; OHS software sits among those needs	Law No. 6331 art. 6/1-b → penalty art. 26/1-b	The third paragraph of the same section: when someone is assigned, the employer provides the tools.

Both the conditions that open the route and the work left outside it are written in the same provision. The table is not a declaration of compliance.

EU — the employer in a small undertaking

Obligation	Legal basis	How the page covers it
In a small undertaking a competent employer may take on the task himself	Directive 89/391/EEC, art. 7(7) — Member States may define, in the light of the nature of the activities and size of the undertakings, the categories of undertakings in which the employer, provided he is competent, may himself take responsibility for the measures referred to in paragraph 1.	The "two routes" section: the condition is competence.
The employer shall designate one or more workers to carry out activities related to the protection and prevention of occupational risks; where such measures cannot be organised for lack of competent personnel, the employer shall enlist competent external services or persons.	Directive 89/391/EEC, art. 7(1) and 7(3)	"The limits of this route": where there is no competent person, external services are called in.
The employer shall be in possession of an assessment of the risks to safety and health at work, including those facing groups of workers exposed to particular risks.	Directive 89/391/EEC, art. 9(1)(a)	The risk assessment row.
Ensure that workers receive health surveillance appropriate to the health and safety risks they incur at work	Framework Directive 89/391/EEC, Article 14(1)	The second paragraph of "The limits of this route".

The framework directive recognises the same case and ties it to competence. The table is not a declaration of compliance.

United Kingdom — the small employer and the recording threshold

Obligation	Legal basis	How the page covers it
The Act places a general duty on every employer towards its employees	Health and Safety at Work etc. Act 1974, s. 2(1) — it shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.	The whole page.
Every employer shall make a suitable and sufficient assessment of the risks to his employees and to persons not in his employment; it is reviewed where there is reason to suspect it is no longer valid or there has been a significant change.	Management of Health and Safety at Work Regulations 1999, reg. 3(1) and 3(3)	The risk assessment row.
An employer with five or more employees records the assessment	Management of Health and Safety at Work Regulations 1999, reg. 3(6) — where the employer employs five or more employees, he shall record the significant findings of the assessment and any group of his employees identified by it as being especially at risk.	The third paragraph of "Where it gets stuck today": when the threshold changes it is not the duty but the way of meeting it that changes.
Every employer shall ensure that employees are provided with adequate health and safety training on being recruited and on being exposed to new or increased risks because of a transfer, new work equipment, new technology or a new system of work.	Management of Health and Safety at Work Regulations 1999, reg. 13(2)	The training records row.

In this regime the duty does not disappear with size; the duty to record opens past a threshold. The table is not a declaration of compliance.

United States — the small-employer exemption and its limits

Obligation	Legal basis	How the page covers it
Each employer shall furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees.	29 U.S.C. 654(a)(1)	The whole page.
An employer with ten or fewer employees is partly exempt from recordkeeping, not from reporting	29 CFR 1904.1(a)(1) — if a company had 10 or fewer employees at all times during the last calendar year, it does not need to keep OSHA injury and illness records unless OSHA informs it in writing; however, as required by § 1904.39, all employers covered by the Act must report to OSHA any work-related fatality, in-patient hospitalization of one or more employees, amputation, or loss of an eye.	The third paragraph of "Where it gets stuck today".
Report a fatality within eight hours and an in-patient hospitalisation, amputation or loss of an eye within twenty-four hours	29 CFR 1904.39(a)(1) — within eight hours after the death of any employee as a result of a work-related incident, you must report the fatality to OSHA; (a)(2) — within twenty-four hours after the in-patient hospitalisation of one or more employees, or an amputation or loss of an eye, you must report it to OSHA	The output and signature row: notification deadlines.

The partial exemption from recordkeeping does not remove the duty to report. The table is not a declaration of compliance.

Where to start

What is set up first is usually the workplace itself and its risk assessment; training and inspection records sit on top of it.

The trial page explains how the trial works; the pricing page lists the tiers.

Pricing How the free trial works Modules

Individual use

Try it in your own workplace

Your questions are answered from the contact page.

Get in touch