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Module-based savings calculator

The calculation compares two ways of doing the same duty: with paper and Excel, and with Optifora. The difference is the gain, in hours and in money.

The effort figures are Optifora's own estimates, not a measured external publication; each line opens its basis and carries a confidence badge. Statutory durations — the classroom hours of a training, the length of a drill, the time an examination takes — are never shortened and never enter the gain.

Open the module catalogue

1. Your workplace

The country decides which wage data and which periods apply. The rest decides which duties exist at all.

Country

Wage data and legal periods are read for this country.

Hazard class

If you do not remember your hazard class, you can look it up.

Number of employees Number of sites

Only the duties produced once per site — the evacuation plan, the drill, the emergency plan — are multiplied by this.

Currency

The currency changes the symbol only; no exchange rate is applied.

Leave a field empty if you do not know it. The duties tied to that field are then left out of the calculation and shown as skipped — they are not counted as zero.

Equipment under periodic inspection Chemical substances in use Contractor firms Employees working with display screens Employees above the noise action value New employees per year Recorded accidents per year Work permits issued per year (hot work, height, confined space, excavation) The workplace has an explosive atmosphere The workplace is a lower or upper tier establishment under the major-accident regime An integrated management system is run (ISO 45001 · 14001 · 9001) Environmental obligations are run: waste declarations, energy and carbon reporting

2. Modules you would use

The gain is the sum of the duties the selected modules carry. Modules the catalogue lists but the effort baseline does not cover are shown greyed out.

Modules selected: 0

Chemicals and safety data sheetsPersonal protective equipment (PPE)Explosion protection documentMajor accident (Seveso)Chemical inventory and safety data sheetsCompliance and riskRisk assessmentInspection and monitoringRegulationManagement systemBowtie and barriersField operationsPermit to workIncident and non-conformityEmergency managementEvacuation planPeopleTrainingHealth surveillancePrescriptionCompetence matrixPsychosocial risk and safety climateAssetsPeriodic inspectionEquipment and assetsMaintenanceWorkplace measurementMachine safety functionEnvironment and energyWaste managementEnergyCarbon and ESGCorporateContractor managementOHS board and meetingsSurveys and votingReportsLeading indicator dashboardApproved logbook and document managementTrustElectronic signatureBlockchain anchorIntegrationsSetup and entitlementSetup wizard and entitlementErgonomics and musculoskeletalManual handling assessmentPosture and repetitive workPushing and pullingWorkstationMusculoskeletal complaint surveyEnvironment and exposureThermal environmentExposure measurement decisionVentilation calculationRespiratory protection selectionRisk assessment (renewal)Team formation and planning 2-4 h · site observation 8-16 h · filling in the hazard-risk matrix 6-12 min/worker · report writing and annexes 6-12 h · approval-distribution-archiving 2-4 h. On the platform the site observation stays exactly as it is; the matrix, the scoring, report generation and distribution are in the engine.Risk assessment interim updateRegulation MADDE 12/2: renewal after a workplace change, new equipment, an accident or an occupational disease. Manually the relevant section is reworked and the document is reissued; on the platform the relevant row is revised and a version record is kept.Emergency plan (renewal)Scenario definition 3-5 h · prevention-protection measures 3-6 h · team and duty descriptions 2-4 h · document writing 3-6 h · producing person-based duty lists 3-6 min/worker. On the platform the scenario library, team assignment and document generation are in the engine.Evacuation floor planObtaining the floor/section plans, marking the escape routes and the assembly point, drawing, printing and posting. On the platform a floor-plan editor + a sign library; printing and posting remain manual work.Drill and drill reportDrill scenario and announcement 1-2 h · observation and timing 1-2 h · form filling, deficiency list and opening a corrective action 2-3 h · attendance record 1-2 min/worker. The drill itself is the legal baseline, it is not shortened.Emergency team assignmentCalculating the number of teams from the hazard class and the number of workers, selecting candidates, assignment letters, updating for staff who leave or are newly hired. On the platform the threshold calculation and the assignment document are automatic. The regulation gives no period; an annual review was assumed.OHS committee meetingPreparing the agenda and the notice of meeting 0.5-1 h · following up the status of previous decisions 1-2 h · writing the minutes, collecting signatures, copying and filing 1.5-2 h. The meeting itself is the legal baseline. On the platform the agenda, decision follow-up and minutes generation are in the engine; signing is connected to e-signature.Committee annual OHS reportCompiling the year's accident, training, inspection, measurement and action data from separate files 5-9 h · writing and charts 3-5 h. On the platform the data is already in the system; the report is produced from a template.Internal OHS directivePreparing the draft directive, the committee opinion, employer approval, publication and announcement. On the platform a draft + an approval flow from the document generation engine. The regulation gives no revision period; it was matched to the risk assessment cycle.Annual work plan and review reportCollecting the previous year's actual figures 4-7 h · setting up next year's plan 3-6 h · writing, approval, distribution 3-5 h. On the platform the actual figures come from the system; the plan is bound to the calendar engine.Induction training recordTraining planning and invitation 4-6 min · attendance record, signature, filing in the personnel file 8-14 min · copying and archiving the certificate 6-10 min. The minimum two-hour duration of the training is the legal baseline. On the platform the record, the signature and the archive are in a single flow.Basic OHS training organisationGroup planning and scheduling 5-9 min/person · announcement and attendance follow-up 5-9 min · minutes, issuing the certificates and distribution 9-16 min · personnel file and archive 6-11 min. The course hours are the legal baseline and are not shortened.Annual training programmeProducing the subject, date, place, duration, participants and objectives; employer approval. On the platform trainings whose validity has expired drop off the calendar automatically.Vocational certificate trackingCollecting the certificates, checking validity and scope, listing the staff with missing documents, recording in the personnel file. On the platform the ISCO-08 → required certificate mapping and the missing-document warning are in the engine. An annual review was assumed.Pre-employment medical recordAppointment and referral 4-8 min · requesting the tests and following up the results 6-13 min · issuing, signing and filing the report 8-14 min. The examination itself is the legal baseline.Periodic health examinationListing those whose validity has expired 3-6 min · making appointments and calling people in 4-8 min · processing the results and the report 8-16 min. On the platform the expiry list comes from the calendar engine.Personal health file maintenanceUpdating the paper file, adding the test results, sending the file of a departing worker to the new employer within one month. On the platform the file is created at the moment of registration; confidentiality is limited by authorisation. Annual maintenance was assumed.First aider coverage trackingCalculating the number of first aiders required by the hazard class, checking the validity of the existing certificates (three years), the refresher training plan. On the platform the threshold calculation and the expiry warning are in the engine.Equipment periodic inspectionFinding the equipment whose inspection is due 5-10 min · appointment with the authorised body and site preparation 10-20 min · receiving, accepting and archiving the report 8-15 min · binding the deficiencies in the report to actions 7-15 min. The fee and the time of the inspection body are NOT INCLUDED in this calculation.Occupational hygiene measurement campaignProducing the measurement points and the personal exposure list 2-4 h · laboratory coordination and accompaniment on site 2-4 h · comparing the report results with the limit values and opening actions 2-4 h. The laboratory fee is not included in the calculation. The regulation gives no period; one campaign per year was assumed.Accident record, investigation and notificationInvestigating the scene and taking statements 1.5-3 h · root cause analysis 1-2 h · report writing 1-2 h · SGK notification and filing 0.5-1 h. On the platform the form flow, the root cause template and the notification output are ready; the site investigation is not shortened.Near-miss report and reviewReceiving, classifying and assessing the near miss report and, where necessary, binding it to an action. Manually a paper form + an Excel list; on the platform a mobile report and automatic routing.Chemical inventory and SDS managementObtaining the Turkish safety data sheet from the supplier and checking that it is up to date 8-15 min/substance · inventory record and label/pictogram mapping 6-12 min · filing it and making it accessible on site 4-8 min. An annual review was assumed.Chemical risk assessmentBuilding the exposure scenarios and carrying the safety data sheet data into the risk matrix. On the platform the H/P statements and the limit values are read automatically from the safety data sheet.PPE issue and custody recordsBinding the PPE list to the person according to the risk assessment 4-8 min · custody form, signature and filing 6-12 min · following up and replacing items that reach the end of their life 5-10 min. On the platform the custody record and the renewal calendar are set up at the moment of registration. An annual cycle was assumed.Explosion protection documentExplosive atmosphere inventory and zone classification 8-18 h · equipment category conformity 5-12 h · documenting the preventive and protective measures 6-14 h · writing the document, the layout drawing and the annexes 5-12 h. The regulation gives no fixed period; it is updated when something changes.Approved logbook entries and follow-upWriting the finding, the employer's signature, distributing the copies and following the outcome of the recommendation. On the platform the entry is kept digitally and bound to an action; the notary/certified copy obligation is separate.Employee representative electionAnnouncing the candidates, arranging the secret ballot, counting, minutes and assignment. On the platform, with the nomination and voting module, counting and the minutes are automatic.Inspection readiness — document assemblyCollecting the requested documents one by one from folders, cabinets and computers, completing what is missing, making copies and preparing a presentation file. On the platform the documents are in one place and their validity status is visible; compiling comes down to searching. The duration of this item varies greatly with the archive order of the company.Legal register maintenanceThe reference workplace has 100 workers. Following the Official Gazette and the publications of the relevant institutions, working out the effect of a change on the workplace, updating the compliance register and the documents. On the platform the legislation monitor reports the change and flags the affected record.Contractor document controlCollecting the contract, SGK, training, health report and PPE documents and checking their validity; not letting anyone with a missing document onto the site. On the platform the contractor uploads its own document and the validity engine checks it.Monthly management report and KPIsThe reference workplace has 100 workers; in a small workplace it shrinks with the scale coefficient. Collecting the accident, training, inspection, action and measurement figures from different files, putting them into tables and charts, interpreting them. On the platform the dashboard is ready; the report is exported.Corrective action trackingOpening the corrective action and passing it to the responsible person 6-12 min · reminding and asking for the status 8-18 min · collecting the evidence and recording the closure 11-20 min. On the platform assignment, reminders and evidence upload are inside the flow.Hazard class change notificationChecking the NACE code and the main activity, verifying the hazard class, notifying the Ministry within one month when it changes. On the platform the NACE-hazard class mapping comes from a reference table. A five-year review was assumed.Display screen equipment eye testsProducing the list of workers using display screen equipment, planning the examinations and recording the results. The regulation leaves the interval to the physician's discretion; annual was assumed.Audiometric testing organisationProducing from the measurement report the list of exposures above the 85 dB(A) action value, planning the tests, recording the results in the health file. Annual was assumed.Permit to work issue and close-outOpening the permit to work, filling in the hazard and measure list, recording the gas measurement, collecting the signatures (the person issuing the permit, the person doing the work, the standby watch), checking the site at the end of the work and the closing signature. Manually every step is a paper copy and a wet signature; on the platform a mobile form, a ready checklist and a digital signature. Because the permit to work is repeated daily, it is the item that enlarges the total gain the most. Source: 000-TOOLS/S380 (83 screens).Seveso notification and safety reportSubstance inventory and threshold calculation, notification form, major accident prevention policy, and in an upper tier establishment the safety report and the internal emergency plan. The duration varies greatly with the tier of the establishment; the lower bound of a lower tier establishment and the upper bound of an upper tier one were taken. Source: docs/bekra/ and hub-seveso.html.Integrated management system documentation and auditUpdating the common documentation of ISO 45001 · 14001 · 9001, the internal audit plan and report, closing the nonconformities, the management review meeting and its records. The audit fee and the time of the certification body are NOT INCLUDED in the calculation. Source: docs/rejimler and the integrated management system matrix.Waste declaration and tracking recordsRecording the waste type and quantity, the transport form and the entry into the national waste transport system, compiling the data for the annual waste declaration. Environmental legislation is a separate regime; the period is an assumption and is marked as an assumption on screen.Internal audit and site tour (planned)Preparing the audit plan and the checklist 1-2 h · a site tour section by section 3-5 h · writing up the findings, photographing them and issuing the report 2-4 h · distributing the findings to the relevant sections and following up the closure 1-3 h. The site tour stays exactly as it is on the platform too; the checklist, the recording of findings, report generation and closure follow-up are in the engine. Boundary: DEN-01 is the compilation of documents for the inspector and for external audit, this item is the workplace's own planned internal audit; EYS-01 is the clause-by-clause internal audit of the management system and is counted only in a workplace with an integrated management system in place; OD-01 is the recording of findings and recommendations in the approved register and does not cover a checklist-based audit. The regulation gives no period for internal audit; one tour every three months was assumed in the dangerous and the very dangerous class, and no planned internal audit programme was counted in the low hazard class.Process safety study (HAZOP · LOPA · bowtie)Preparing the node and guide word list, compiling the P&IDs and the flow diagrams 8-16 h · running the HAZOP sessions 24-60 h · transcribing the worksheets 10-25 h · calculating the LOPA layers of protection and the target frequency 6-14 h · drawing the bowtie diagrams 6-14 h · issuing the report and the action register 14-28 h. The sessions themselves stay exactly as they are on the platform too; the worksheet, the LOPA calculation, the bowtie drawing, the report and the action register are in the engine. Boundary: RD-01 is the workplace risk assessment required by Law no 6331 and does not cover the deviation-based examination of process equipment; PKD-01 is the zone classification of the explosive atmosphere and its protection document; BKR-01 is the compilation of the Seveso notification, the major accident prevention policy and the safety report — this item is the hazard analysis study itself that feeds that report. The regulation gives no separate period for the study itself; it was tied to the five-year review cycle of the Seveso safety report and the item was counted only in a workplace within the Seveso scope.Clinic visit, prescription and examination recordOpening the visit record and finding the personal health file 3-6 min · recording the examination finding and the diagnosis 4-8 min · writing the prescription and entering it into the e-prescription system 3-6 min · following up the referral, the sick leave and the incapacity record 2-4 min. The examination itself is the legal baseline. Boundary: SG-01 is the pre-employment examination, SG-02 the periodic examination, SG-03 the maintenance of the personal health file; these are the examinations that the regulation ties to a calendar, this item is the daily clinic visit that the worker comes with a complaint about and it is counted in none of those three items. The regulation gives no number of visits; 1-2 visits per person per year and the presence of a physician on site were assumed, and the item was tied to the condition of 50 or more workers.Competency matrix (ISCO-08 → required certificate mapping)Mapping the list of duties and job titles onto the ISCO-08 codes 3-6 h · producing the list of licences, vocational qualification certificates and authorisations that each duty requires 3-6 h · filling in the matrix person by person and producing the gaps 2-4 h. On the platform the ISCO-08 → required certificate mapping comes ready, the matrix fills itself from the person records and the gap warning is in the engine. Boundary: EGT-04 is the validity and scope check of the vocational training certificate the worker holds and does not define which duty requires which certificate; this item is exactly the setting up and the upkeep of that definition. The regulation gives no period for the matrix; an annual review was assumed and the item was tied to the dangerous and very dangerous classes where the vocational qualification certificate is mandatory.Psychosocial risk assessment (ISO 45003)Preparing the survey set and the assessment scale 4-8 h · distributing, filling in and collecting the survey 5-10 min/worker · entering the answers, scoring them and analysing them section by section 5-10 h · writing the report and the improvement plan 3-6 h. On the platform the survey library, mobile filling, scoring and the report broken down by section are in the engine; the time spent giving the answer stays with the worker. Boundary: RD-01 is the workplace risk assessment required by the regulation and may carry the psychosocial risk as a single row, this item is a separate study with a scale and a survey according to ISO 45003. There is no separate obligation in Turkish legislation; a repetition every two years was assumed and the item was counted only in a workplace with an integrated management system in place.System setup and initial configurationCollecting the lists of workers, sections and duties 6-14 h · producing the equipment and chemical inventory 6-14 h · setting up the document, form and folder order 6-16 h · migrating the past records and their validity dates 6-16 h. On the platform the wizard asks these four steps in order, the templates come ready and the list import is in the engine. Boundary: the setup is a one-off; here its annual equivalent is shown spread over five years — a reconfiguration every five years (address, job title, hazard class, change of organisation) was assumed. TS-01 is the official notification of a change of hazard class and activity, this item is the initial setup and the reconfiguration of the system itself.Equipment inventory, custody and operator authorisation recordsOpening the equipment card and filing the identity data (make, serial number, EC declaration of conformity, Turkish instruction manual) 5-10 min/equipment · filling in the custody form, signature and filing 4-8 min/equipment · checking the operator authorisation certificate of the person using it and keeping a copy 3-7 min/equipment. On the platform the card, the custody record and the authorisation certificate are bound to each other at the moment of registration, and the validity engine brings out what has expired by itself 3-6 min/equipment. Boundary: item PK-01 does not cover this, because PK-01 is the planning, acceptance and archiving of the periodic inspection report of the authorised body; who the equipment is assigned to and whether the user is authorised is a record kept separately from the inspection and coming before it. The regulation gives no period for the inventory and the custody record; an annual review cycle was assumed.Planned maintenance work order, maintenance record and fault trackingWriting the maintenance plan into the calendar on an equipment basis and finding what is due 4-8 min/equipment · opening the work order and handing it to the technician 4-8 min/equipment · writing the work done onto the form, the spare part and the signature record 5-10 min/equipment · filing the fault and downtime record 2-4 min/equipment. On the platform the calendar, the work order and the maintenance history accumulate under the equipment card 4-8 min/equipment. The time the maintenance itself takes at the tool is NOT INCLUDED in this calculation; what shrinks is the plan, the work order, the form and the archive. Boundary: item PK-01 does not cover this, because PK-01 is the inspection made mandatory by the regulation and carried out by the authorised body; maintenance is the company's own preventive maintenance programme and runs independently of the inspection calendar. The work equipment legislation requires maintenance but gives no period; an annual cycle was assumed.Machine safety conformity assessment and technical file / CE checkVerifying the CE marking, the EC declaration of conformity and the Turkish instruction manual from the technical file 15-30 min/machine · reviewing the guards, the emergency stop, the interlocking and the safety distances at the machine with a checklist 20-40 min/machine · listing the nonconformities, binding them to actions and writing the assessment report 10-20 min/machine. On the platform the checklist and the nonconformity record are ready and the report is produced in the engine 12-25 min/machine. The values are for the part of the equipment inventory that consists of machines; if the visitor enters no equipment count the item is NOT INCLUDED in the calculation. Boundary: item PK-01 does not cover this, because PK-01 is the periodic inspection of the authorised body; the machine safety assessment questions the conformity of the design, the guarding and the technical file with the criteria of the Machinery Safety Regulation (2006/42/EC) and is independent of the inspection calendar. On the employer side the legislation has no renewal period — it is triggered by a new or modified machine; a five year cycle was assumed for the bulk review of the inventory.Energy efficiency study, consumption tracking and annual energy reportThe reference workplace has 100 workers; in a small workplace it shrinks with the scale coefficient. Collecting the meter and consumption data (electricity, natural gas, fuel, steam) monthly and entering it into a table 8-16 h/year · calculating the specific energy consumption and the efficiency indicators 4-10 h · listing the efficiency improving measures and the saving calculation 4-10 h · writing the annual report and preparing it for the declaration 4-9 h. On the platform the consumption data is collected in one place and the indicators and the report are produced in the engine; the field measurement of the study stays exactly as it is 6-14 h. The fee and the time of the energy audit company are NOT INCLUDED in the calculation. The item is bound to the «Environmental obligations are run» checkbox; if the box is not ticked it is not included in the calculation. Boundary: item RAP-01 does not cover this, because RAP-01 is the monthly OHS management report (accident, training, inspection, action, measurement figures); energy consumption is the data of a separate legislative regime and is not kept in the same file as the OHS indicators. The relevant regime is Energy Efficiency Law 5627 and the Regulation on Increasing Efficiency in the Use of Energy Resources and Energy; because the article and the threshold were not verified in this repository the period was written as an ASSUMPTION and an annual cycle was taken.Carbon footprint inventory and sustainability reportingThe reference workplace has 100 workers; in a small workplace it shrinks with the scale coefficient. Drawing the scope 1-2-3 boundaries and identifying the data sources 4-10 h/year · collecting the activity data (fuel, electricity, refrigerant gas, waste, transport) and converting the units 10-24 h · the calculation with the emission factors and its check 6-14 h · writing the inventory report and answering the customer/supply chain questions 4-12 h. On the platform the activity data comes from the records, the factor library and the calculation are in the engine and the report is exported 8-18 h. The fee and the time of the verification body are NOT INCLUDED in the calculation. The item is bound to the «Environmental obligations are run» checkbox; if the box is not ticked it is not included in the calculation. Boundary: item ATK-01 does not cover this, because ATK-01 is the recording of the waste type and quantity, the transport form and the entry into the national waste transport system; the carbon inventory uses waste only as one emission source and next to it also collects fuel, electricity, refrigerant gas and transport data. The legislation does not impose a carbon inventory on every workplace; an annual reporting cycle was assumed.Leading indicator collection: safe behaviour observations, site tours and near miss cardsThe reference workplace has 100 workers; in a small workplace it shrinks with the scale coefficient. Collecting the paper observation cards from the departments and reading them 40-90 min/month · entering the data into a table and sorting it 50-120 min/month · bringing out the recurring unsafe behaviour and feeding it back to the department 30-90 min/month · binding the near miss cards to actions and following up their closure 30-60 min/month. On the platform the observation is entered into a mobile form on site, the card becomes data instantly and the indicator accumulates by itself 30-90 min/month. The time the observation and the site tour themselves take on site is NOT INCLUDED in this calculation; what shrinks is transferring the card onto the form, the data entry, the sorting and the feedback. Boundary: item RAP-01 does not cover this, because RAP-01 is the transfer of ready figures into tables and charts at the end of the month; the leading indicator produces that figure itself and collecting the card from the field is the work that comes before it. Boundary: item KZ-02 does not cover this either, because KZ-02 is the investigation and the report of a single near miss event; the work here is collecting the cards and turning them into an indicator. The legislation does not impose the collection of leading indicators; a monthly cycle was assumed. The item is NOT INCLUDED in the calculation in the low hazard class; a regular behaviour observation and site tour programme is run in the hazardous and very hazardous classes, and this is a scoping assumption and not a provision of the legislation.Manual lifting and carrying ergonomic risk assessmentListing the lifting tasks and the workstations 1-2 h · measuring the load, the horizontal-vertical distance, the frequency, the asymmetry and the coupling for each task 4-7 h · filling in and scoring the NIOSH Revised Lifting Equation (RWL/LI) or the BAuA KIM-LHC form 2-4 h · report and opening a corrective action 1-2 h. On the platform the site measurement stays exactly as it is; the equation calculation, the KIM score band, the report and opening the action are in the engine. The scale unit is the workstation/task and the engine has no such unit, so the item is written as FIXED effort and is scaled by the workplace size coefficient k — had the WORKER unit been chosen, workers with no lifting task at all would also be counted and the effort would be inflated. The regulation gives no period for the assessment; it was matched to the risk assessment cycle.Posture ergonomic risk assessmentDetermining the postures and the workstations to be assessed 1-3 h · angle observation and sampling from photographs and video 4-7 h · filling in the REBA (1-15) or RULA (1-7) score sheet by hand and finding the action level 2-4 h · report and opening a corrective action 1-2 h. On the platform the observation stays exactly as it is; the score tables, the action level threshold and the report are in the engine. The scale unit is the workstation/task and the engine has no such unit, so the item is written as FIXED effort and is scaled by the coefficient k — the WORKER unit would have meant assuming that every worker is scored separately. The regulation gives no period for the assessment; it was matched to the risk assessment cycle.Pushing and pulling ergonomic risk assessmentListing the pushing-pulling tasks and the transport devices 1-2 h · measuring the initial and the sustained force with a dynamometer, recording the distance, the floor and the wheel condition 2-4 h · comparison with the BAuA KIM-PP form, the HSE RAPP score sheet or the Snook-Ciriello acceptable load table 1-2 h · report and opening a corrective action 1-2 h. On the platform the force measurement stays exactly as it is; the form scoring, the lookup of the Snook table by population percentage and the report are in the engine. The scale unit is the workstation/task and the engine has no such unit, so the item is written as FIXED effort and is scaled by the coefficient k — the WORKER unit would also count workers who push no trolley and pull no load. The regulation gives no period for the assessment; it was matched to the risk assessment cycle.Workstation set-up assessmentScoring the chair, the screen height, the keyboard-mouse, the telephone and the lighting per station with the ROSA checklist 6-11 min · talking to the worker and making the correction on the spot 4-7 min · form, recommendation and record 2-4 min · annual planning, averaging and summary report 2-4 h. On the platform the checklist, the ROSA score, the recommendation text and the record are in a single flow; physically correcting the station is not shortened. The scale unit is the workstation and, since in display screen work one worker uses one station, the DSE unit is the station count itself — whereas the WORKER unit would also count workers who do no display screen work. The Regulation on Health and Safety Measures in Work with Display Screen Equipment gives no period for the station assessment; the same annual review as EKR-01 was assumed.Musculoskeletal disorder survey and evaluationCopying the survey form, distributing it and explaining how to fill it in 2-4 min/worker · collecting it and chasing those still missing 2-4 min · entering the answers into a table by hand 3-5 min · producing the prevalence by body region with the Nordic Musculoskeletal Questionnaire, comparing departments and reporting 4-8 h. On the platform the survey reaches the worker from the app, the answer falls straight into the data, the body map and the prevalence chart are produced in the engine; the time the worker spends filling in the survey is not shortened. The survey result is not a diagnosis on its own, it is an input to the ergonomic assessment, and because it is personal health data access is limited to the workplace physician and the other health personnel. The regulation does not require this survey by name and gives no period; an annual application was assumed.Thermal comfort assessment and reportOLC-01 covers the coordination of the accredited laboratory's workplace measurement campaign and the appraisal of its report; this item is not the measurement itself but the thermal comfort assessment made after the measurement, the two are separate pieces of work. Determining the hot-cold environments and the tasks to be assessed 1-2 h · carrying the temperature, humidity, air velocity and radiant data into a table together with the metabolic rate and the clothing insulation 2-4 h · calculating and interpreting the WBGT limit value and the PMV-PPD comfort range 1-2 h · report, work-rest regime recommendation and opening an action 1-2 h. On the platform the calculation, the comparison with the limit value and the report are in the engine; the workplace measurement itself is not shortened. The regulation gives no period for the thermal comfort assessment; measuring the summer and the winter condition separately is common practice, but the item was written as one assessment per year.Personal exposure data statistics and trend reportOLC-01 covers the coordination of the accredited laboratory's workplace measurement campaign and the appraisal of its report; this item is not the measurement itself but the statistics of the personal exposure results of past campaigns per person and per similar exposure group, the two are separate pieces of work. Collecting the personal sampling results in the laboratory reports into a single table 1.5-3 h · building the similar exposure groups and matching the people 1-2 h · calculating the arithmetic-geometric mean, the upper confidence limit and the ratio to the limit value 1-2 h · the year-on-year trend chart and the report 0.5-2 h. On the platform the past measurement results are already in the system; the statistics, the group matching and the trend chart come out of the engine. The Regulation on Health and Safety Measures in Work with Chemical Substances MADDE 12/1-d requires the personal exposure record to be kept but gives no period for a statistics report; an annual evaluation was assumed.Ventilation adequacy check and recordOLC-01 covers the coordination of the accredited laboratory's workplace measurement campaign and the appraisal of its report, while PK-T3-11 is the periodic inspection of the ventilation and air conditioning installation carried out every 12 months by a mechanical engineer; this item is neither of them but the OHS specialist recording whether the capture velocity of the local exhaust hood at the source, the air change rate and the fresh air flow are adequate when compared with the exposure result, the three are separate pieces of work. Listing the hood and grille points 0.5-1 h · reading the capture velocity and the flow with an anemometer, inspecting the filter and duct condition 2-3 h · calculating the air change rate and comparing it with the measurement result 1-2 h · binding the inadequate points to an action and recording 0.5-2 h. On the platform the point register, the calculation and the deficiency follow-up are in the engine; the reading on site is not shortened. The regulation gives no period for this adequacy check; an annual check was assumed.Respirator fit test and recordOLC-01 covers the coordination of the accredited laboratory's workplace measurement campaign and the appraisal of its report, while KKD-01 covers the issue and the assignment record of the personal protective equipment; this item is neither of them but the testing, qualitative or quantitative under TS EN 529, of whether the mask fits the worker's face, the three are separate pieces of work. Producing the list of the workers who use a mask and of the model-size 1-2 h · preparing and calibrating the test set-up 1-2 h · entering into the form the result of each test, the fit factor and, where the test fails, the second model tried 2-5 h · validity follow-up, calling in those still missing and archiving 2-3 h. The 15-25 minute duration of the test per person is the work's own duration, the software does not shorten it. On the platform the model-size register, the result form, the validity warning and the deficiency list are in the engine. The scale unit is the worker who uses a mask and the engine has no such unit, so the item is written as FIXED campaign effort and is scaled by the coefficient k — the WORKER unit would also count workers who use no mask, and as the condition the chemical flag was chosen because it is the existing flag that best represents the need for respiratory protection. The regulation gives no period for the fit test; an annual repeat was assumed.Signature authority matrix and signed-copy retentionKeeping the signature and approval authority matrix up to date (who signs which document; joiners-leavers and changes of delegation) 0.15-0.3 h/month · filing the signed copies in the right folder, scanning and backing them up 0.2-0.4 h/month · finding and presenting the signed copy during an audit or on request 0.15-0.3 h/month. LIMIT: collecting the signature is NOT written into this item; that time is already counted inside the training, committee, approved logbook and risk assessment items. The work is largely administrative-HR work, not the expert's own work; the role distribution was written accordingly. On the platform the authority matrix stays on record, and the signed copy is searchable and ready to present.Proving a record was not altered (copy, date proof, presentation)The work done to prove that a record was not altered afterwards: taking the copy and recording the date 0.4-0.8 h · obtaining date proof through a notary, registered electronic mail or recorded delivery 0.7-1.5 h · preparing the presentation file for a dispute or an audit 0.4-0.7 h. LIMIT: the approved logbook itself is OD-01; this item is not the keeping of the logbook but the PROOF that the record did not change, and it enters the calculation only when the number of events requiring proof is entered. On the platform the digest of the record is written to the chain, so the verification report is a single output; the legal acceptance of the proof depends on the establishment's own process.Official submission and integration follow-up (TR: IBYS)Preparing and following up the regular submission made to the official authority: compiling the submission file 0.3-0.6 h/month · correcting the format and matching errors returned by the system and resubmitting 0.3-0.7 h/month · keeping the submission receipts and chasing what is still missing 0.2-0.3 h/month. LIMIT: the SGK notification of a work accident is inside KZ-01 and is NOT counted again here; this item is only the follow-up and the error correction of the regular integration submission. In Türkiye the counterpart is the İBYS submission; where there is no counterpart in another country the item is not ticked and does not enter the calculation. The submission is actually done by the administrative staff; the expert only supplies and verifies the data. On the platform the submission file is produced from the data itself, and the error record and the receipt stay in the system.No effort measurement for this module yetEstimatedNo input given for this dutyWith this selection the platform effort is higher than the manual one; the line is shown as a loss and is not dropped from the total.Period from legislationPeriod assumedHighMediumLowChoose a country to run the calculation.Choose a hazard class to run the calculation.Enter the number of employees to run the calculation.The figure for {u} comes from that country's own official source.The figure for {u} comes from the common European earnings survey.We hold no measured wage data for {u}. Enter your own hourly employer cost below; the calculation will run with your figures.Employer cost multiplierWhat the employer pays is not the gross wage. This multiplier turns the gross figure into total labour cost.{n} modules selected; {h} hours and {m} saved per year, estimated.Wage data: {y}. Legal periods come from legislation; where legislation gives no period, the line is marked as an assumption.The European survey publishes occupations at one digit only; this figure is the average of all managers, not of the person who signs off your OHS work. Enter your own figure if you have one.The European survey publishes occupations at one digit only, so the OHS specialist and the workplace physician cannot be told apart: both sit in the same professional group. Enter your own figure if you have one.The European survey publishes occupations at one digit only; this figure covers all technicians and associate professionals, not occupational health personnel alone. Enter your own figure if you have one.This is the average of all employees in the country, because the role changes too much between workplaces for a narrower figure to be claimed.The published tariff is a net contract fee; the employer cost multiplier for Türkiye has not been measured yet, so enter the employer cost yourself.There is no binding official tariff for the OHS specialist; the fee is set by the market, so we leave this field to you.The national earnings statistics publish occupations at one digit only; this figure is the average of all managers. Enter your own figure if you have one.The national earnings statistics publish occupations at one digit only; this figure covers all technicians and associate professionals. Enter your own figure if you have one.This is the average of all employees in the country, because the role changes too much between workplaces for a narrower figure to be claimed.This is the gross wage: no employer cost multiplier could be measured for the United Kingdom, because the official labour cost series stops in 2020 and publishes an index rather than a level. The money figure is therefore a lower bound.The national occupation index holds no title for “occupational physician”, so the general practitioner code is taken as the lower bound and the specialist code as the upper bound.This duty does not exist in your country's legislationPeriod from your country's legislationPeriod is your own choiceLegal basisFor {u} the duties and their periods are read from that country's own legislation. Duties that country does not have are left out of the calculation.OHS specialistOHS adviserOHS adviserSafety manager · EHS specialistWorkplace physicianOccupational health physicianOccupational health physicianOccupational medicine physicianOther health personnelOccupational health nurseOccupational health nurseOccupational health nurseEmployer representative / managementDepartment managerEmployee representativeSafety representativeSafety representativeAuthorised employee representativeEmployeeHR / administrative staff

3. Result

Hours saved per year- Money saved per year- Statutory time that does not change- Items in the calculation- Items with low confidence-

This is the time the law or the work itself requires — classroom hours, the drill, the examination, the meeting. Software does not shorten it and it is not counted as a gain.

Every effort value has a lower and an upper bound, so the result is a range, not a single number.

Duty	Module	Times per year	On paper and Excel	With Optifora	Hours saved	Money saved	Confidence	Basis

Hourly employer cost

The gain in money is the time saved multiplied by what an hour of the people doing that work costs the employer.

Your own hourly costs

Assumptions you can change

Every effort value below is the Optifora estimate. Overwrite any of them with your own measurement; the lines you change are marked.

Duty	On paper and Excel	With Optifora

4. Take it with you

Ask for a quote with this selection

The link carries only the module codes, the country, the hazard class and the employee count. Nothing else is written into it.

Legal basis

The table shows the obligations of the legislation region you pick in the top bar; it refreshes without reloading the page when the region changes.

Legal basis — Türkiye

Obligation	Legal basis	How the tool covers it
A completed risk assessment is renewed at the latest every two, four and six years in very hazardous, hazardous and low-hazard workplaces respectively.	Occupational Health and Safety Risk Assessment Regulation, Art. 12(1)	The risk assessment renewal item (RD-01); the interval is read from the hazard class input.
The risk assessment is renewed in whole or in part on relocation, changes in technology, substances or equipment, a change in the production method, an occupational accident, an occupational disease or a near miss.	Occupational Health and Safety Risk Assessment Regulation, Art. 12(2)	The interim risk assessment update item; the page cites Article 12(2) of the regulation as its basis.
Emergency plans already prepared are renewed at the latest every two, four and six years in very hazardous, hazardous and low-hazard workplaces respectively.	Regulation on Emergency Situations in Workplaces, Art. 14(2)	The emergency plan renewal item; one of the items multiplied by the number of sites.
A drill is carried out at least once a year in workplaces outside the scope of the Mining Workplaces Regulation.	Regulation on Emergency Situations in Workplaces, Art. 13(2)	The drill item; under the page's own rule the statutory duration is not shortened and does not enter the saving.
The equipment and equipment groups in the ANNEX III tables are subject to periodic inspection, carried out by authorised persons.	Regulation on Health and Safety Conditions in the Use of Work Equipment, Art. 7(1)	The periodic inspection item (PK-01); the page's own boundary note says PK-01 is the periodic examination by an authorised body.
Basic training is given to each worker for at least eight lesson hours in the low-hazard class, twelve in the hazardous class and sixteen in the very hazardous class.	Occupational Health and Safety Training Regulation, Art. 13(1)	The basic training item; under the page's rule the lesson hours of the training are not shortened and do not enter the saving.
Basic training is repeated at least once a year in the very hazardous class, once every two years in the hazardous class and once every three years in the low-hazard class.	Occupational Health and Safety Training Regulation, Art. 14(1)	The interval field of the training items; the hazard class input sets the interval.
The employer ensures that workers undergo health surveillance in the light of the health and safety risks they are exposed to at the workplace.	Occupational Health and Safety Law No. 6331, Art. 15(1)(a)	The health surveillance item (SG-01); the duration of the examination itself is written as a statutory floor and does not enter the saving.

The legal intervals that enter the calculation are read from legislation and are not shortened. The rows below are the provisions that give the interval of each item; the effort estimates come from the page's own effort baseline, not from legislation.

Legal basis — European Union

Obligation	Legal basis	How the tool covers it
The employer shall evaluate the risks to the safety and health of workers, including in the choice of work equipment and chemicals and the fitting-out of work places, and shall be in possession of that assessment.	Framework Directive 89/391/EEC, Art. 6(3)(a) and Art. 9(1)(a)	The risk assessment renewal item; under the EU selection the existence of the item is bound while the interval comes from national law.
The employer shall take the necessary measures for first aid, fire-fighting and evacuation of workers and shall designate the workers required to implement them.	Framework Directive 89/391/EEC, Art. 8(1) and Art. 8(2)	The emergency plan renewal item and the team formation and plan item.
The employer shall ensure that each worker receives adequate safety and health training on recruitment, on a transfer or change of job, on the introduction of new work equipment and on the introduction of new technology; the training shall be adapted to new or changed risks and repeated periodically if necessary.	Framework Directive 89/391/EEC, Art. 12(1)	The basic training item; on the EU side there is no lesson-hour figure, the triggers are what is written.
Work equipment exposed to conditions causing deterioration shall be subject to periodic inspections and, where appropriate, testing by competent persons, and to special inspections in exceptional circumstances.	Directive 2009/104/EC, Art. 5(2)(a) and 5(2)(b)	The periodic inspection item; under the EU selection there is no fixed number of months.

The directives bind the duty but do not give an interval in figures; under the European Union selection the intervals come from the national law of the Member State.

Legal basis — United Kingdom

Obligation	Legal basis	How the tool covers it
Every employer shall make a suitable and sufficient assessment of the risks to his employees and to persons not in his employment; it is reviewed where there is reason to suspect it is no longer valid or there has been a significant change.	Management of Health and Safety at Work Regulations 1999, reg. 3(1) and 3(3)	The risk assessment renewal item; under the British selection there is no calendar, there are triggers.
Every employer shall establish procedures to be followed in the event of serious and imminent danger and nominate a sufficient number of competent persons to implement the evacuation part of them.	Management of Health and Safety at Work Regulations 1999, reg. 8(1)	The emergency plan renewal item and the team formation and plan item.
Every employer shall ensure that employees are provided with adequate health and safety training on being recruited and on being exposed to new or increased risks because of a transfer, new work equipment, new technology or a new system of work.	Management of Health and Safety at Work Regulations 1999, reg. 13(2)	The basic training item; the training takes place during working hours and is repeated periodically where appropriate.
Lifting equipment exposed to deterioration is thoroughly examined at least every 6 months for lifting persons and accessories, at least every 12 months for other lifting equipment, or under an examination scheme; other work equipment is inspected at suitable intervals.	LOLER 1998, reg. 9(3)(a); PUWER 1998, reg. 6(2)	The periodic inspection item; under the British selection the interval of the item drops to 6 months.

Under the British selection the only numeric interval is for lifting equipment: 6 and 12 months. For the other items the measure is a suitable interval and a suitable and sufficient assessment.

Legal basis — United States

Obligation	Legal basis	How the tool covers it
The employer shall assess the workplace to determine if hazards are present and shall verify through a written certification that the assessment has been performed.	29 CFR 1910.132(d)(1) and (d)(2)	The risk assessment renewal item; under the United States selection the item has a partial counterpart and no interval.
An emergency action plan must be in writing, kept in the workplace and available to employees for review; the plan must contain six minimum elements.	29 CFR 1910.38(b) and (c)	The emergency plan renewal item; on the United States side the review is tied to duties and to changes in the plan rather than to a calendar.
The employer must review the plan with each covered employee when the plan is developed or the employee is first assigned, when the employee's responsibilities change and when the plan changes.	29 CFR 1910.38(f)(1)-(3)	The team formation and plan item; the triggers set the interval of the item.
Industrial trucks are examined before being placed in service and at least daily; for cranes in regular service frequent inspection runs at daily to monthly intervals and periodic inspection at 1 to 12-month intervals.	29 CFR 1910.178(q)(7); 29 CFR 1910.179(j)(1)(ii)	The periodic inspection item; under the United States selection there is a band running from daily to annual depending on the equipment type.
At least every five years after the completion of the initial process hazard analysis the analysis is updated and revalidated.	29 CFR 1910.119(e)(6)	The United States counterpart of the bow-tie and the major accident items; the page's own boundary note keeps the BKR-01 item separate.

Under the United States selection the interval changes item by item and for most items there is no federal interval; the places bound by a figure are the forklift examination, the crane inspection and the five-year revalidation of the process hazard analysis.

How this is calculated

Each duty carries a manual effort and a platform effort. The difference, multiplied by how many times a year the duty repeats and by the hourly employer cost of the people who do it, is the gain. Fixed effort is scaled to the size of the workplace; per-unit effort is not.

What this calculation does not cover

It does not cover the fees of inspection bodies and laboratories, the price of the software, training providers' fees, or the cost of an accident that did not happen. It is not a promise; it is an estimate you can check line by line.

The calculation runs in your browser; none of the values you enter are sent to a server.

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