Six questions
- Which document changes? (policy, procedure, plan, risk assessment)
- Which instruction changes in the field?
- Which checklist item is added or removed?
- Which training content is updated, and who must be retrained?
- Which period changed? (validity, inspection interval, notification deadline)
- Which competence requirement changed? (who may do it, with what certificate)
The two most often missed
Checklists and training content. The document is updated, signed and filed; but the checklist in the field goes on asking the old question and the training still teaches the old rule. That is exactly the contradiction an inspection finds: a written system that is new and an applied system that is old.
The quiet effect of a changed period
When a document's validity or an equipment inspection interval is shortened, part of what counts as valid today becomes overdue retrospectively. In a system that produces no warning, this is discovered only at an inspection.
The impact record
The analysis is kept as a table: change — affected item — owner — due date — status. That table is also the evidence for the claim “we applied the change”.
How this stands in Optifora
Because periods and rules are held as data (29 validity rules · 84 periodic inspection rules), a change in one period means every affected record is recalculated; the impact does not have to be hunted by hand.