Approved logbook and document management: record, version and archive
When OHS records scatter across folders, it becomes unclear which version is in force. The planned scope of this module is to keep logbook entries and documents, with their versions, in a single register.
This page is for organisations and professionals who want to bring OHS documentation into one order.
What it covers
The headings below describe the target scope of the module; they do not describe a screen you can open today.
- Approved logbook entryEntries by the professional and the physician are kept in logbook form; the date and the author stay with the entry.
- Document registerInstructions, procedures and forms are listed in a single register.
- VersionWhich version of a document is in force, and where the previous version sits, is read from the record.
- Publication and distributionWho a document is open to is set on the record.
- Review periodA review period is bound to every document; a record whose period has come appears in the list.
- ArchiveA record that is withdrawn is not deleted; it stays readable in the archive.
How it connects
The document register is read together with the signature and verification surfaces and with the documentation material on this site.
- OHS documentation guideA step by step guide on which record is kept and how it is organised.
- Electronic signatureSigning a document is planned together with that section.
- Document verificationThe page used so that an output can be checked later.
- What is documented informationA short answer on the concept of documented information in management systems.
What this page states and does not state
Which logbook is kept and how it is approved are set by regulation. The module aims to carry the order of those records; it does not take the place of the approval itself.
Tell us how your documents are organised
How many documents you keep and which records you follow as a logbook define the scope. Write what you expect and we will take it into planning.
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