Confirm the hazard class first
The depth of the assessment and the renewal interval follow from the workplace's hazard class. The class depends on the activity code and is not guessed; read it from the hazard class query tool on this site.
Who is the employer
A management that employs a caretaker, cleaning or technical staff is the employer in respect of those people. The duty sits with the building management and is not lightened by spreading it across the flat owners.
Shared-area hazards
Stairs and wet floors, poorly lit car parks and basements, automatic doors and barriers that can trap, and open covers. Refuse collection and carrying is written separately as a manual handling load.
Technical spaces
Boiler room, booster pump, generator, lift machine room and electrical panel. Who may enter, how unauthorised entry is prevented and the locking arrangement are part of the assessment.
Periodic inspections
Lift, extinguisher, lightning protection, earthing and boiler each have their own inspection interval, and their reports are kept in the building. Equipment past its inspection counts as high risk in the assessment.
Outside firms
Where grounds, cleaning, lift maintenance or facade work are bought in, that firm's workers are in the same space. The duty to coordinate and to inform stays with the management.
In Optifora
The risk assessment module gives this setting's hazard list as a starting point; you correct it with what you see on site, score it, and tie the control to a task with an owner. When the renewal date approaches, the reminder arrives on its own.