Guide

What is the safety specialist's duty to report?

The specialist is tasked with reporting the designated health and safety information to the Ministry; reporting is part of the role.

Where the duty comes from

Article 9 of the Occupational Safety Specialists Regulation lists reporting the health and safety information designated by the Ministry among the specialist's duties. Reporting is not optional; it is part of the role.

If it is not done

Failing to report is treated within failure to carry out duties and obligations. Article 33 of the same regulation provides for warning points in such breaches; Article 34 states the certificate is suspended for six months when warning points reach 100 for an individual.

If the obstacle comes from the employer

The specialist's ability to report depends on the means and conditions provided to them. Where software or access has not been provided, the specialist records that in writing; an obstacle left verbal cannot be shown later.

In Optifora

Reporting status shows on the record; unreported items are listed, and where there is an obstacle it is recorded as a finding and passed to the employer in writing.

  1. Know the scopeDerive from the role description which information is reported.
  2. Produce the recordCreate the underlying record completely.
  3. ReportTransmit the record through authorised software.
  4. Track the resultFollow submission results and rejections.
  5. Record obstaclesWhere means or access were not provided, record it in writing as a finding.
  6. Keep the recordKeep reporting and obstacle records with their dates.

Manage this in Optifora

Optifora is not a single program but a compliance platform assembled from modules. The catalogue states which module is ready today and which is on the roadmap.

See what Optifora is