Trust and verification

Why do records need an electronic signature?

A signature shows who approved a record, when, and that it has not been altered since. What gets disputed in an audit is usually not the content of a record but whether that content existed on that date; a signature closes exactly that gap.

What it proves

A signed record carries three things: identity (who approved), time (when) and integrity (nothing changed after that moment). With ink, integrity is weak: a page can be swapped, a date written later. With an electronic signature the document's digest is bound inside the signature, and if a single character changes, verification fails.

Digest and verification

A short digest produced from the whole document is its fingerprint. Keeping that digest, without sharing the document, makes it possible to state later that "this document looked like this on that day". That is why an immutability record holds only the digest and never the document — personal data never leaves.

Reports produced by Optifora can be signed, are stored with their digest, and can be verified from a QR code.

Manage this in Optifora

Optifora is not a single program but a compliance platform assembled from modules. The catalogue states which module is ready today and which is on the roadmap.

See what Optifora is