Free tool

Digitalisation gain calculator

This calculation measures what OHS management costs you today: lost working days, the time that goes into keeping records, and the penalties paid. It then shows the annual net gain and payback under an improvement assumption you set yourself.

None of the percentages here is a promise from Optifora. The inputs are your numbers, you choose the improvement rate, and the calculation runs in your browser — nothing is sent to a server.

1. Organisation

This is the base every cost is built on. The currency changes the symbol only; no exchange rate is applied.

Country

Used to estimate accident numbers from the national average if you do not know yours.

Number of employees Currency Average hourly labour cost

Gross pay plus employer contributions. If you do not know it, divide the monthly total cost by monthly working hours.

Working hours per day

2. Accidents and lost days

Lost working days are the most visible and most easily measured cost in OHS.

Accidents per year

Average lost days per accident Other direct cost per accident

Treatment, damage, cover staff, legal costs. Leave it empty if you do not know — no invented multiplier is added.

3. Record-keeping burden

This is what digitalisation touches directly: not the record itself, but the time that goes into producing it.

Risk assessment and revision Per year Minutes each Hours per year: -

Field inspection / checklist Per year Minutes each Hours per year: -

Training record and follow-up Per year Minutes each Hours per year: -

Periodic inspection tracking Per year Minutes each Hours per year: -

Incident and near-miss record Per year Minutes each Hours per year: -

Management and committee report Per year Minutes each Hours per year: -

4. Penalties and nonconformity

Enter what you actually paid last year. If you paid nothing, leave it at zero — no probable-penalty figure is invented.

Administrative fines paid last year

See the current penalty tariffs

5. Improvement assumption

These two percentages are YOUR assumption. They are kept apart for a reason: record-keeping burden is affected directly by digitalisation, accidents and penalties only indirectly — giving both the same rate flatters the result.

Reduction in administrative burden 25 %

Reduction in accidents and penalties 10 %

Your annual software budget

Enter your own budget. Our price does not appear on this page.

Result

Annual cost today

Item	Annual amount
Lost days and accident cost	-
Record-keeping time	-
Penalties paid	-
Total	-

Total administrative burden- Annual gain under your assumption- Net gain after the software budget- Payback period- Return ratio-

What this calculation does not cover

It adds up only the three items that can be measured in money: lost working days, record-keeping time and penalties paid. Reputational damage, work stoppage, higher insurance premiums, criminal proceedings, staff turnover and business lost at a customer audit are NOT in this table — they are often larger, but they cannot be calculated without your own figures. The result is neither an offer nor a commitment; it is an estimate you made with your own data.

The numbers you enter never leave your browser; nothing is sent to a server and nothing is stored.

Let us talk about your scope