Guide

What does the committee's internal procedure regulate?

The document that writes down in advance how the committee will work: how it meets, how it decides, how duties are shared and how follow-up runs.

Why it is written

An internal procedure exists so the argument is not left to the moment of the meeting. Who chairs, how many must attend, how a decision is taken and what happens in disagreement are written in advance.

What it contains

The committee's purpose and scope; members and their duties; how often it meets and when it meets extraordinarily; how the agenda is formed; the quorum for decisions; how decisions are recorded and followed; and how coordination is arranged where contractors are present.

A living document

The procedure is not written once and shelved. When a committee does not work, the reason is usually in the procedure: the interval is unrealistic, the quorum cannot be met, or follow-up was given to nobody.

In Optifora

Document management keeps the procedure with its version; the board module builds the meeting schedule from the interval in it and shows any deviation.

  1. Write the purposeDefine the committee's purpose and scope.
  2. Set members and dutiesWrite who sits by virtue of which role.
  3. Set the meeting patternDetermine the interval and when it meets extraordinarily.
  4. Write the decision ruleDefine the quorum and the route in case of disagreement.
  5. Assign follow-upWrite who follows up decisions.
  6. ReviewIf the committee is not working, revisit the procedure.

Manage this in Optifora

Optifora is not a single program but a compliance platform assembled from modules. The catalogue states which module is ready today and which is on the roadmap.

See what Optifora is